For example, a Smart Folder called My video files might be created to contain all files that I created that have a video format. It is “smart”, because there is no physical folder to represent it in the repository and the results are created dynamically. This information is primarily aimed at business analysts, and system administrators.Ī Smart Folder displays the results of a query in a folder format. Use this information to understand the structure of Smart Folders. Take a look at the videos to learn more: Smart Folders videos What’s a Smart Folder? The folder structure can be personalised by user, for example, if you create a folder called My Files, you can populate it with files relevant to each user.

New templates are typically defined and added by business analysts, and created by administrators. For every Smart Folder, the template defines a folder name, search, and filing criteria, along with other properties. Multiple Smart Folder structures can be defined in a single template. The Smart Folder structure is created by associating a Smart Folder Template with an Alfresco Content Services physical folder. Content that might be related to, but not directly involved in your work is also retrieved, depending on the search criteria. Using Smart Folders in this way helps you to manage your information for example, where you’ve a number of sources of information, in a variety of folders. The Smart Folders function is disabled by default, and can be enabled in your alfresco-global.properties file by specifying =true. Smart Folders are installed as a core part of Alfresco Content Services, so there is no separate AMP file to install or upgrade. Files are also automatically classified when they are uploaded.

Stored searches are shown in a folder tree, so that when a user opens a folder, a query is run and the results are displayed in a list. Smart Folders organize your content so that you can store files across your organization, but view them based on information requirement, not location.

Create folder structure diagram